Government Finance Officers Association of South Carolina – since 1984

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Job Details

Position:
Finance Director

Company:
City of Greenwood - Greenwood, SC , USA


Job Description:

The City of Greenwood is looking for a trustworthy, enthusiastic, hardworking individual seeking a fast-paced and challenging position as Finance Director. Under limited supervision, oversees the efficient management of the Finance Department, including accounting, financial planning and investment of funds for the City of Greenwood. The City seeks qualified candidates with excellent communication skills and the ability to effectively present complex financial information.  Must have thorough knowledge of the laws and policies governing municipal finance and accounting practices and procedures. The candidate must have considerable experience in budgetary planning, fund accounting, and debt management. Major duties will include assisting the City Manager with preparing annual financial statements, budget, and completing various reports related to the City’s financial status.  The Finance Director is responsible for overseeing the receipt and disbursement of all City funds. Reports directly to the City Manager. This position requires a strong manager with a bachelor’s degree in accounting, finance, or a closely related field (master’s preferred) and three to five years of progressively responsible accounting and management experience.  Candidates with the equivalent combination of training and experience which provides the required skills, knowledge and abilities may be considered. 

GENERAL STATEMENT OF JOB

Under limited supervision, oversees the efficient management of the Finance Department, including accounting, financial planning and investment of funds for the City of Greenwood. Is responsible for budgetary planning, preparing annual financial statements and completing various reports related to the City’s financial status. Reports to the City Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Job Functions
Oversees the efficient management of the Finance Department. Performs such supervisory duties as instructing; assigning, planning and reviewing work of others; maintaining standards; coordinating activities; allocating personnel; acting on employee problems; selecting new employees; and recommending transfers, promotions, disciplinary actions, terminations, and salary increases.

Is responsible for overseeing the receipt and disbursement of all City funds.

Analyzes cash flow and invests funds or borrows funds as needed.

Prepares various financial reports and ensures all reporting required by state and federal tax law is completed timely. Directs compliance with other payroll related reports to include retirement, unemployment, etc. Ensures financial compliance with any grants to include required reporting.

Analyzes financial records to forecast future financial position and budget requirements; maintains financial and budgetary records; coordinates the annual audit and completes annual financial statements.

Ability to effectively present complex financial information to internal and external audiences.

Works with the City Manager to develop the annual budget. Prepares a budget presentation report.

Attends various meetings including City Council meetings, work sessions; Management Staff meetings; and various training meetings.

Approves all Finance Department expenditures and ensures expenditures are within the approved budget.

Monitors compliance with the Fair Labor Standards Act and Internal Revenue Service Employment related requirements. Makes recommendations for changes to payroll processes and procedures when required.

Monitors legal updates and court cases as they relate to the Employee Handbook. Makes recommendations for changes or updates when required.

Ensures that a stock of office supplies are available to other departments purchased at cost savings.

Directs the receiving, review, and processing of invoices, payroll, sanitation billing, miscellaneous accounts receivable (parking, mowing, etc). Ensures the administration of the Business License, Hospitality Tax and Accommodations Tax ordinances.

Prepares monthly financial reports for city council and management staff.
Directs the maintenance of a record keeping system for all fixed assets owned by the city.

Additional Job Functions
Responsible for the city’s record management system to include compliance with state law related to record retention. Oversees the proper disposal of records after the retention period and maintenance of permanent records.

Obtains license plates for all city vehicular equipment. Also obtains and maintains titles and vehicle registrations for all city vehicular equipment.

Utilizes various types of machinery and equipment including computer, calculator, paper folder, copier, postage machine, fax machine, printer, shredder and general office supplies.

Performs other related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Bachelor’s Degree in accounting, finance, or closely related field (master’s preferred) and three to five years of progressively responsible accounting and management experience. Candidates with the equivalent combination of training and experience which provides the required skills, knowledge and abilities may be considered.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of automated office machines including typewriter, calculator, telephone system, copier, computer, printer, etc. Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Must be able to lift and/or carry weights of ten to twenty pounds.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of assignments and direction to co-workers and subordinates. Includes the receiving of information and instructions from supervisor.

Language Ability: Requires the ability to read a variety of documents and reports. Requires the ability to prepare various reports and documents with the proper format, punctuation, spelling and grammar, using all parts of speech. Has the ability to speak to co-workers and the general public with poise, voice control and confidence.

Intelligence: Has the ability to apply principles of rational systems such as accounting in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; and determine time and weight.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.

Motor Coordination: Requires to ability to coordinate hands and eyes in using automated office equipment.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shade of color.

Interpersonal Temperament: Has the ability to deal with people beyond receiving instructions. The worker needs to relate to people in situations involving more than receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.

Physical Communication: Requires the ability to talk and/or hear (talking-expressing or exchanging ideas by means of spoken words; hearing – perceiving nature of sounds by ear.)

PERFORMANCE INDICATORS

Knowledge of Job: Has extensive knowledge of the policies, practices, activities, methods and procedures of the Finance Department. Has thorough understanding of the principles of finance, accounting, and management; and has knowledge of standards, regulations, and laws relating to governmental financial accounting. Is knowledgeable in the implementation and control which must be exercised over the City’s complete financial management systems and procedures. Is able to use independent judgment in routine and non-routine situations involving investment of City funds and supervising employees. Knows how to make critical decision in matters of finance, management, and other aspects of daily situations and circumstances which arise. Has the ability to perform required mathematical calculations accurately. Understands and knows how to apply principles, plans, systems, and activities for the Department and other City departments, and to monitor performance of subordinates against established goals. Is able to assemble and analyze information and make written reports and documents in a clear, concise and effective manner. Is knowledgeable of the required records, reports, documents, and related information required by the city and is able to maintain proper data and information as required. Has the ability to utilize typewriter, computer and calculator with extreme accuracy. Has excellent supervisory skills and has the ability to use discretion is such areas as handling difficult situations, setting department priorities, making recommendations, determining and acting on operations problems, etc. Knows how to keep abreast of any changes in policy, methods, standards, etc. as the pertain to departmental operations and activities

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communications and interface with all City departments and divisions, co-workers and customers, and the general public.

Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under “Specific Duties and Responsibilities.”

Dependability: Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends work regularly and on time with a minimum of tardiness and absences and adheres to City policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgments in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified, i.e., poor communications, variance with City policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the City.

Relationships with Others: Share knowledge with managers, supervisors and staff for mutual and City benefit. Contributes to maintaining high morale among all City employees. Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, customers and the general public so as to maintain goodwill toward the City and to project a good image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain goodwill within the City. Emphasized the importance of maintaining a positive image within the City. Interfaces effectively with higher management, professionals, customers and the general public.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establish a personal schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events.

Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the City and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.

Planning: Plans, directs and uses information effectively in order to enhance activities and production of the department. Knows and understands the expectations of the city regarding the activities of the department and works to see that these expectations are met. Designs and formulates ways, means and timing to achieve the goals and objectives of the department and the city. Within the constraints of city policy, formulates the appropriate strategy and tactics for achieving departmental and city objectives. Organizes, arranges and allocates manpower, financial and other designated resources in an efficient and effective way so as to achieve the goals and objectives of the department and the city.

Organizing: Organizes work and that of subordinate staff well. Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all city and department matters affecting them and/or of concern to them.

Staffing: Works to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and the city. Personally directs the development and training of the department personnel in order to ensure that they are properly inducted, oriented and trained.

Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provide adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercise enthusiasm in influencing and guiding others toward the achievement of city goals and objectives.

Controlling: Provides a work environment that is orderly and controlled. Coordinates, audits and controls manpower and financial resources efficiently and effectively. Coordinates, audits and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of city standards, methods and procedures.

Delegating: Assigns additional duties to staff as necessary and/or appropriate in order to meet department goals, enhance staff abilities, build confidence on the job and assist staff members in personal growth. Has confidence in staff to meet new or additional expectations.

Decision Making: Uses discretion and judgment in developing and implementing course of action affecting the department. When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives.

Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of department and city. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change.

Human Relations: Strives to develop and maintain good rapport with all staff members. Listens to and considers their suggestions and complaints and responds appropriately. Maintains the respect and loyalty of staff.

Policy Implementation: Has a clear and comprehensive understanding of city policies regarding the department and city function. Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.

Policy Formulation: Keeps abreast of changes in operating philosophies and policies of the city and continually reviews department policies in order to ensure that any changes in city philosophy or practice are appropriately incorporated. Also understands the relationship between operating policies and practices and department morale and performance. Works to see that established policies enhance same.

Submit application and resume to Personnel, P.O. Box 40, Greenwood, SC 29648 or apply in person at Room 230 of the Municipal Building, 520 Monument Street. 

Salary Range: $63,835.20 - $89,398.40. 

Link to job description and application: http://www.cityofgreenwoodsc.com/departments/personnel


Contact Information

Steffanie Dorn
Phone: NA
Fax: NA
steffanie.dorn@gwdcity.com

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