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Job Details

Position:
Senior Accounting Specialist

Company:
Dorchester County - St. George, SC , USA


Job Description:
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Dorchester County, SC

Business Services Department

To apply:  www.Dorchestercountysc.gov

JOB DESCRIPTION

To perform this job successfully, an individual must be able to execute each essential job function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

ACCOUNTING SPECIALIST-BUSINESS SERVICES

Department: Pay Grade: FLSA Status:

Business Services 311
Non-Exempt

JOB SUMMARY

The purpose of the class is to oversee the general ledger accounting system for the County for the Business Services Department; to enter data and journal entries, transfers, etc. on the computer; to process accounts payable transactions; to oversee budgets, etc.; and to prepare spreadsheets and work papers for auditors. This class performs technical accounting, financial recording and analysis duties; performs directly related work as required.

ESSENTIAL JOB FUNCTIONS

  • Processes accounts payables/accounts receivables for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary; generates accounts payable checks; and processes voided checks.

  • Reviews and posts payments to appropriate accounts; verifies account balances.

  • Manages Department of Motor Vehicle (DMV) decal inventory and accountability.

  • Supports month-end and year-end in closing process.

  • Maintains checkbook balances for County’s operating and payroll bank accounts.

  • Posts centralized collections receipts to general ledger; processes refund checks; and posts to general ledger.

  • Verifies delinquent tax monthly allocation to revenues collected through centralized collections.

  • Reviews and reports on the County’s financial status as it relates to department operations.

  • Coordinates with and assists external auditors in conducting independent audits.

  • Collects and receipts a variety of County funds.

  • Posts payments to appropriate accounts.

  • Processes over and short account balances; processes and posts refunds to the general ledger.

  • Prepares and makes bank deposits; reconciles bank statements and accounts.

  • Prepares a variety of spreadsheets and related information for decision-making purposes; assists in the preparation of periodic and special financial reports as required by the County and other agencies.

ACCOUNTING SPECIALIST-BUSINESS SERVICES Page 2

  • Prepares and processes 1099 forms.

  • Processes vouchers, purchase orders, field purchase orders; verifies vendors, account numbers,

    amount, and whether pre-paid; and works with purchasing and department to correct any errors.

  • Assists department and outside vendors with invoice numbers, account numbers, checks and/or questions.

  • Attends various staff, committee, Council and community meetings as required.

  • Receives and responds to inquiries, concerns, complaints and requests for assistance from County

    employees, department heads, elected and appointed officials.

  • Performs general administrative/clerical work as required including, but not limited to, preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, reviewing mail and literature, etc.

  • Attends training, meetings, workshops, conferences, etc., as necessary, to maintain job knowledge and skills.

  • Performs other related job duties as assigned. QUALIFICATIONS

    Education and Experience:

    Associate degree in accounting or bookkeeping with emphasis in bookkeeping, accounting or a closely related field.
    Requires at least four (4) years of experience in an accounting related function.

    Special Qualifications:

    None.

    Knowledge, Skills and Abilities:

  • Knowledge of and general understanding of operating policies and procedures and their application to problems not previously encountered.

  • Skill in handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner.

  • Skill in using mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements (logarithmic or geometric construction). May use algebraic solutions of equations and inequalities; descriptive statistics; deductive geometry (plane and solid) and rectangular coordinates; and mathematical classifications or schemes.

  • Skill in reading journals, manuals, and professional publications; speaking informally to groups of co- workers, staff in other organizational agencies, general public and people in other organizations; presenting training programs; and composing original reports, training and other written materials using proper language, punctuation, grammar and style.

  • Ability to perform specialized technical or entry level professional work requiring application of specialized technical or professional principles and practices; or the use of a wide range of administrative methods in the solution of problems.

  • Ability to coordinate or determine time, place or sequence of operations or activities based on analysis of data or information; may implement and report on operations and activities.

  • Ability to perform work involving the application of logical principles and thinking to solve practical problems within; or applying to a unit or division of the organization.

  • Ability to persuade or influence others in favor of a service, point of view or course of action; may enforce laws, rules, regulations or ordinances.

  • Ability to perform duties requiring normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressures.

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Dorchester County, SC Accounting Specialist-Business Services Updated: 8/31/18

ACCOUNTING SPECIALIST-BUSINESS SERVICES

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PHYSICAL DEMANDS

The work is sedentary work: Exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

  • Hearing 1: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.

  • Hearing 2: Ability to receive detailed information through oral communication, and to make the

    discrimination in sound.

  • Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.

  • Repetitive Motion: Substantial movements (motions) of the wrist, hands and/or fingers.

  • Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey

    detailed or important spoken instructions to other workers accurately and concisely.

  • Talking 1: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly

    or quickly.

  • Talking 2: Shouting in order to be heard above ambient noise level.

  • Visual Acuity 1: Have close visual acuity to perform an activity such as: preparing and analyzing data

    and figures; transcribing; viewing a computer terminal; and/or extensive reading.

  • Visual Acuity 2: Including color, depth perception and field vision.

  • Visual Acuity 3: Visual Acuity to determine the accuracy, neatness, and thoroughness of the work

    assigned or to make general observations.

  • Visual Acuity 4: Have visual acuity to operate motor vehicles and/or heavy equipment.

  • Visual Acuity 5: Have close visual acuity to perform an activity such as: visual inspection involving small

    defects, small parts, operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

    WORK ENVIRONMENT

    Work is performed in a relatively safe, secure and stable work environment.

    Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

    Position Type and Expected Hours of Work
    This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m.

    Some flexibility in hours is allowed, but employees must be available during the “core” work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hour each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested.

    ____________________________________ ____________________________________ Employee Signature Date

    ____________________________________ ____________________________________ Supervisor (or HR) Signature Date

    E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.

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Dorchester County, SC Accounting Specialist-Business Services Updated: 8/31/18


Contact Information

Charm M. Tollison
Phone: (843) 563-0100
Fax: NA
ctollison@dorchestercountysc.gov

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