Government Finance Officers Association of South Carolina – since 1984

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Job Details

Procurement Accountant

City of Beaufort - Beaufort , SC , USA

Job Description:

Job Title: Procurement Accountant
Department: Finance
FLSA Status: Non-Exempt

General Definition of Work

Responsible for administrating the procurement of equipment and service needs for the City, assists in processing financial transactions and performs other general accounting duties within generally accepted accounting principles.

Essential Functions

The following functions are intended only as illustrations of the various types of work performed. The omission of the specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

  • Performs procurement administrator responsibilities including, ensuring that purchase requisitions are supported as required by City Ordinance, prepares Request of Proposals/Request for Qualifications documents for public solicitation based on scope of work developed by overseeing project manager, monitor solicitations and performs administrative duties related to competitive bid process.

  • Interfaces with City personnel in dealing with contract performance, grant management, and adherence to procurement policies; working closely with project managers.

  • Drafts procurement related contracts to be reviewed by City Manager and City Attorney.

  • Tracks contract payments and project costs to ensure compliance with terms and conditions of

    contract documents.

  • Ensures that contracts are renewed or re-bid on a timely basis and contract terms and conditions

    are adhered to.

  • Coordinates contracts and agreements between the City and vendors.

  • Serves as point of contact for issuing purchase orders.

  • Process journal entries required for the preparation of monthly bank account reconciliations.

  • Verifies daily cash, checks, and electronic payment receipts to bank deposits and posts cash

    receipt batches to general ledger.

  • Maintains and issues general billing invoices and monitors for payment, performing collection

    activity when necessary. Reconciles general billing and business license accounts receivable each


  • Monitors and reconciles payments from lease, outsourced contractors, and other outside parties

    to ensure proper payments in accordance with obligations to the City, including adjusting as necessary lease payments for CPI, adjusting maintenance and operations activity, tracking all amendments and termination dates, and verifying fiscal compliance with contractual terms.

  • Reviews payroll draft reports for accuracy prior to final payroll approval.

  • Reconciles monthly insurance invoices to payroll deductions.

  • Interacts and communicates with immediate supervisor, City Manager, department heads, City employees, various government agencies, sales representatives, numerous vendors, and the public.

  • Other duties as assigned relating to account analysis, research, and general ledger account reconciliations.

    Knowledge of Job

  • Has thorough knowledge of the procedures and policies of City government as they pertain to procurement.

  • Has knowledge of the organization of the Department and of related departments and agencies.

  • Has knowledge of the functions and interrelationships of the City and other governmental


  • Is knowledgeable in the laws, ordinances, standards, and regulations pertaining to procurement.

  • Has considerable knowledge of general accounting practices and procedures as well as

    governmental accounting procedures.

  • Can exercise analytical judgment in areas of responsibility.

  • Can read and interpret complex materials pertaining to the responsibilities of the job.

  • Can collect, compile, and assemble information clearly and concisely.

  • Can maintain standards of accuracy in all reports, ledgers, accounts, etc.

  • Has the ability to perform duties under stressful conditions related to meeting deadlines.

  • Has the ability to offer instruction and advice to department personnel regarding policies,

    methods, and regulations.

  • Has the ability to offer training and assistance to co-workers and employees of other departments

    as required.

  • Can take the initiative to complete the duties of the position without the need of direct


  • Has the ability to learn and utilize new skills and information to improve job performance and


  • Has knowledge of the terminology and various professional languages used within the


  • Knows how to maintain effective relationships with personnel of other departments,

    professionals, and members of the public through contact and cooperation.

  • Has thorough knowledge of modern office practices and technology.

  • Has advanced knowledge of Microsoft Excel including spreadsheet set up, advanced formulas,

    and advanced functions.

  • Knows how to react calmly and quickly in emergency situations.

    Education and Experience

    Requires a Bachelor of Business Administration degree. At least three years of experience of professional level experience in procurement or contract management performing similar job duties that provide the required knowledge, skills, and abilities. Experience in government procurement required. Certified Public Purchasing Officer (CPPO) preferred or willing to train for certification within three years of employment.

    Apply at: Job Detail (

Contact Information

Ivette Burgess
Phone: 843-525-7018
Fax: NA
[email protected]


South Carolina Human Resources